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SoA AGM 2022

17 November @ 17:00 - 18:30 GMT

Virtual Event Virtual Event
Free

This event is exclusively for SoA Members and Associates.

The deadlines have passed for receipt of proxy votes and for registrations to join the AGM.

We will conduct the 2022 AGM online to enable as many members as possible to take part. We encourage you to participate in the meeting electronically on the day. The deadline for receipt of proxy votes and for registrations to join the AGM has passed.

Any questions? Email [email protected]. 

 


Download supporting documents

 


Agenda

The AGM is conducted in accordance with our Standing Orders, Code of Conduct for Committee Members and our Dignity and Respect Policy.

  1. Introduction and welcome by Joanne Harris, Chair of the Management Committee
  2. Video: 2022 – A Year in Review
  3. Report of elections to the Management Committee
  4. Voting on Resolutions
  5. Any other business authorised by the Chair
  6. Break-out discussion sessions (time permitting)

It is not possible to predict how long the AGM will take, but once the AGM business is concluded we will open the break-out discussion sessions if time permits. The themed break-out rooms will be hosted by Committee members and staff.

You are encouraged to submit your questions in advance, although there will still be the option to ask questions at the meeting.

You can download documents relevant to the AGM, including supporting information on resolutions, from the downloads section on this page.

 


How to vote on resolutions

Full Members registered for the AGM will receive their Unique Voting Code and instructions from Mi-Voice on the afternoon of Wednesday 16 November.

Named proxies who have mandated votes will receive an additional email from Mi-Voice on the afternoon of Wednesday 16 November.

Named proxies with discretionary votes to cast at the AGM will receive their additional email during the meeting on Thursday 17 November, once their attendance is confirmed.

When you receive your voting instructions, you are encouraged to try the test vote which is available on the voting site in order to familiarise yourself with the voting process. If you do not receive your voting instructions (and they are not in your spam folder), please visit www.mi-vote.com/secure/soa to request another email.

Voting will begin during the meeting on 17 November and you will be guided through the process by the Chair.

Your voting details are unique to you and can only be used once, so please do not forward your email to anyone else.

If you require any assistance using the online voting site, please contact Mi-Voice, who are managing the voting process on behalf of the SoA, on [email protected]

The deadline for receipt of proxy votes has passed. If you submitted a proxy vote and also register to join the AGM your proxy vote will be cancelled.


2022 resolutions

Resolution 1: that the minutes of the meeting held on 18 November 2021 be approved   

Resolution 2: that the Company’s annual report and accounts for 2021 be approved   

Resolution 3: that the SoA undertakes a consultation on the roles of the Council, President and Management Committee and makes recommendations to the 2023 AGM. During this time, the SoA Council will not elect a new President and the references to the President in Clause 22.7 and 23 of the Articles shall be amended from:   

22. Council
22.7 The President shall chair meetings of the Council.   

To:   

22. Council
22.7 The President shall chair meetings of the Council. If there is no President in place or present at the meeting, then the meeting shall be chaired by a person appointed by the Council at the meeting.  
 

From:

23. President
The President shall be elected by the Council from among its members, for such term not exceeding five years (renewable once) as the Council shall determine and may be removed from office by it at any time by a simple majority resolution of the Council.    

To:  

23. If the Members resolve that a President should be appointed then the President shall be elected by the Council from among its members, for such term not exceeding five years (renewable once) as the Council shall determine and may be removed from office by it at any time by a simple majority resolution of the Council.   

Resolution 4: That Clause 2 of the Bye-laws be amended from:

2. Holding of shares by nominees
The Society is a company limited by shares and its shares are held by and registered in the names of three Nominees, being the President, the Treasurer and a member of the Council (the Official Nominee) designated by the President. The  Nominees are obliged under a Trust Deed only to act in accordance with resolutions passed by the Members from time to time so that the Members have full power to control how the rights attaching to the Society’s shares are exercised. These Bye-Laws set out how relevant decisions are to be made by the Members.   

To:   

2. Holding of shares by nominees
The Society is a company limited by shares and its shares are held by and registered in the names of three Nominees, being the Treasurer and two members of the Council (the Official Nominees) designated by the Council and chosen from willing candidates in any way the Council see fit. The Nominees are obliged under a Trust Deed only to act in accordance with resolutions passed by the Members from time to time so that the Members have full power to control how the rights attaching to the Society’s shares are exercised. These Bye-Laws set out how relevant decisions are to be made by the Members.   

Resolution 5: That the name of the Council be changed to ‘SoA Fellows’ and individual members of the Council be called ‘SoA Fellows’ and that all references in the Articles, Rules, Bye-laws or Trust Deed be amended accordingly.   

Please download the supporting discussion paper from the downloads section on this page for further context on Resolutions 3-5.

 


Additional resolutions proposed by SoA members

Please see the SoA Management Committee’s responses to Resolutions 6 and 7, available from the downloads section on this page.

Resolution 6: That in light of her documented behaviour and comments, which are not compatible with the Society’s goals of protecting free expression and their policy of dignity and respect, that Joanne Harris stand down as Chair of the Management Committee.

Proposed by

  • Julie Bindel
  • Amanda Craig
  • Jane Harris
  • Milli Hill
  • Richard Morgan
  • Jane Roffe
  • Michelle Smart
  • Michelle Styles
  • Heather Welford
  • Julia Williams

Resolution 7: That in the light of disturbing recent press coverage about the Society, that the Society urgently reviews how to pursue its stated aim “to protect free speech” and puts in place a robust framework to do so, including a member and Management Committee working group that looks at how best to protect the fundamental right of all authors to express themselves freely within the law, and to uphold the impartiality expected of the Society, including all who govern and work for it. This should include a sub-committee of the Management Committee.

Proposed by

  • Julie Bindel
  • Elizabeth Buchan
  • Marika Cobbald
  • Amanda Craig
  • Jane Harris
  • Milli Hill
  • Richard Morgan
  • Jane Roffe
  • Michelle Smart
  • Michelle Styles
  • Heather Welford
  • Julia Williams

 


Need to know

Before the event 

  • Once registered, you will be sent a confirmation email with the Zoom link 
  • If the confirmation email doesn’t arrive in your inbox, please check your junk/spam email folder 
  • Please add [email protected] to your Safe Senders list so you receive our confirmation, and reminder emails 
  • Voting instructions will be sent to Full Members prior to the meeting. You will need access to your email and a separate browser window during the meeting in order to vote.

During the event 

  • This online event will take place on Zoom Meetings; you will have the option to be on camera or not, you can ask questions in the chat or directly 
  • This event will be recorded for minuting purposes 
  • Attendees have the option to turn on the live transcript option 
  • The length of the AGM will depend on the number of questions and comments.

Details

Date:
17 November
Time:
17:00 - 18:30 GMT
Cost:
Free
Event Categories:
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Event Tags:
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Venue

Online